Property, Records & Freedom of Information
Property and Records Department
The Property and Records Department is a division within the City Clerk’s Department. This department is responsible for the supervision and implementation of the maintenance program at City Hall and other city owned and operated properties such as the Lawrence House and includes the three sites housing branches of the County Library. This department is also responsible for supervising the janitorial and maintenance operations at City Hall, the planning of major renovations, repairs and purchases of maintenance related equipment.
A number of central administrative services are provided by the Property Department for all other City departments including the provision of printing, stationery supplies, shipping and receiving and mail services. There is a records management program in place in order to maintain all active and inactive records within City Hall. The objective of this program is to outline provisions for the management of information within the municipality ensuring economy and efficiency in the creation, maintenance, retrieval, storage and disposition of records while providing for the coordination of activities required to support records management services in municipal offices.
Property Manager -
Phone: 519 332 0330 extension 228
Phone: 519 332 0330 extension 341
TTY: 519 332 2664
Municipal Freedom of Information and Protection of Privacy Act
The Municipal Freedom of Information and Protection of Privacy Act applies to municipalities, local boards, agencies and commissions. The Act requires that local government organizations protect the privacy of an individual's personal information existing in government records. It also gives individuals the right to request access to municipal government information, including most general records and records containing their own personal information.
The Act creates a privacy protection scheme which municipalities must follow to protect an individual's right to privacy. The scheme includes rules regarding the collection, retention, use, disclosure and disposal of personal information in its custody or control.
Any requests for information on how to access documents using the provisions of this legislation may be obtained by contacting the City Clerk’s Department by telephone, in person or at the e-mail listed below. Additional information for both municipalities and for the Province of Ontario is available through the Provincial Office of the Information and Privacy Commissioner on their web site at www.ipc.on.ca
Phone: 519 332 0330 extension 263
TTY: 519 332 2664
City Solicitor/Clerk - Brian W Knott
Phone: 519 332 0330 extension 262
