INFORMATION ON THE COMMITTEE OF ADJUSTMENT PROCESS DURING THE COVID-19 CRISIS

Statutory Public Meeting protocols for Committee of Adjustment Meetings during the COVID 19 crisis.

Due to the current COVID-19 pandemic and the Provincial Emergency Order prohibiting public gatherings of five or more people, City Hall is closed to the public. During this time Sarnia Committee of Adjustment will be participating virtually in statutory public meetings until further notice.

Committee Meetings are scheduled to start at 5:00 p.m. and all applications are listed on the Committee’s Agenda in the order in which they will be heard.

Written correspondence is encouraged and will be documented in the planner’s report, however if you wish to speak at the meeting, please click on the blue button below to sign up.

Upcoming meetings

June 9th, 2020

July 14th, 2020

August 11th, 2020

September 8th, 2020

October 13th, 2020

November 10th, 2020

December 8th, 2020

January 12th, 2021

What is a statutory public planning meeting?

A statutory public meeting is held under the Planning Act for certain types of planning applications, and is conducted outside of the Standing Committee and Council format. Public meetings will be held approximately once per month for the purpose of providing the public with information and to receive submissions regarding development applications. Submissions to development applications will be considered and reviewed by Staff and applicants prior to Committee consideration of applications. Public meetings are open to the public and provide an opportunity for individuals to participate and to provide feedback on the matters being discussed.

When will staff reports be available?

Staff reports with additional details regarding applications are generally available by the end of the day on the Friday prior to the meeting date. Committee Meeting Agendas and staff reports can be found here: https://sarnia.civicweb.net/filepro/documents/120674

Can anyone participate, or do you have to register in advance to speak at a public meeting?

Written correspondence is encouraged if you wish to provide comments regarding a matter being considered by the Committee of Adjustment. Please forward your correspondence by email to the Committee of Adjustment at planning@sarnia.ca. Correspondence must include your full name, address and the Application Number and be submitted by noon on the Thursday before the meeting date to ensure they are included in the planner’s report where the department’s recommendation is included. Comments received before noon on the Monday (1 day before the meeting) will be forwarded to the Committee as separate additional documents. If you and your neighbours have similar concerns and/or comments regarding an application, we strongly recommend that you appoint one spokesperson to speak on behalf of your neighbourhood groups or community associations.

For persons who would like to address the Committee during a virtual meeting, a delegation request form must be completed. Delegation Request Forms can be found at https://www.sarnia.ca/committee-of-adjustment/. Should you be unable to access a computer, please contact Community Development Services and Standards Department at 519-332-0330 Ext 3344.

What is appropriate conduct for delegations/presentations?

Delegations/presentations:
• Shall not speak disrespectfully of any person;
• Shall not use offensive words;
• Shall not speak on any subject other than
the application to which the public meeting
pertains; or,
• Shall not enter into debate with other
delegates/presenters, City Staff or members
of the Committee.

How much time do I have to speak?

In accordance with the City’s Protocol for presentation to Council, each delegate has up to five (5) minutes to provide their input.

Who is present at the Committee of Adjustment public meetings?

The Committee of Adjustment is made up of five (4) persons appointed by Sarnia City Council:
1. Lawrie Lachapelle
2. Denise Robertson
3. Kenneth Doan
4. Olivia Nisbet

Public meetings are chaired by the Committee Chair selected by majority vote of the members. All committee members are expected to attend all meetings. Planning staff from the Community Development Services and Standards Department are also required to attend to provide information regarding applications and hear feedback provided. Applicants and/or Agents for each application are also expected to attend the Meetings. A recording Secretary captures all feedback received in the public meeting minutes to provide a written record of the proceedings. The Committee votes on the recommendation provided by Planning staff (or on its own resolution provided at the meeting) at the end of the public process.

What is the format for a public meeting?

1. City Staff will provide a brief overview of the application;
2. The Applicant or their representative (Agent) may appear to answer questions and provide additional information regarding the application;
3. Members of the public and/or stakeholders in attendance and wishing to speak may make an oral submission;
4. The Chair may call on the applicant and/or Staff to provide clarification on matters raised by members of the public and/or stakeholders.

How can I provide my input and receive further notification related to an application?

You can provide your input in person at statutory public meetings. If you are unable to participate in a public meeting, you can submit Correspondences or request to receive information by:

1. Emailing the Community Development and Standards Department at planning@sarnia.ca
2. Mailing us at P.O. Box 3018, 255 Christina Street North, Sarnia ON, N7T 7N2
3. Dropping Off your comments in the mailbox on the right-hand side of the Christina Street entrance to the City Hall.

If you wish to receive further notification from the Community Development Services and Standards Department regarding a particular application, please send your request, including your name, address, postal code and email address and please quote the appropriate file number(s).

How can I receive additional information related to an application?

For additional information relating to an application, including information about preserving your appeal rights, please contact to the Community Development Services and Standards Department, City of Sarnia, 255 Christina Street N. P.O. Box 3018, Sarnia, Ontario, N7T 7N2 during regular working hours, Monday to Friday, 8:30 a.m. to 4:30 p.m. or phone 519-332-0330 ext. 3344, fax 519-332-0776 or by email planning@sarnia.ca.

What are my appeal rights?

If a person or public body does not make an oral submission at a public meeting or make a written submission to the Committee of Adjustment of City of Sarnia before a decision is made, the person or public body is not entitled to appeal the decision of Committee to the Local Planning Appeal Tribunal and may not be added as a party to the hearing of an appeal before the Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. Written submissions should be made to the Secretary of the Committee of Adjustment, City of Sarnia, 255 Christina Street N. P.O. Box 3018, Sarnia, Ontario, N7T 7N2 or by email to planning@Sarnia.ca.

Personal information from those that make either an oral or written submission on an application is collected under the authority of the Planning Act R.S.O. 1990 and the applicable implementing Ontario Regulation, and will become part of the public record for the application. Questions about the collection of personal information should be directed to the Office of the City Clerk, City of Sarnia, 255 Christina Street N. P.O. Box 3018, Sarnia, Ontario, N7T 7N2, by email to clerks@sarnia.ca or 519-332-0330 ext. 3263.