Job Profile

This position is responsible for providing day-to-day administrative support to all service areas within the Community Services Division, an exciting portfolio of services which includes planning, building, by-law enforcement, recreation & leisure, and park & facility operations. Among many roles, this position provides front-line department representation to assist the public and applicants in the community regarding general inquires, complaint intake, and permit & application intake. As part of a team, this position also works directly with department staff to provide back-of-house support for all things administrative to keep services moving.

This position has regular interaction with the public and applicants, as well as staff across all departments, so a great attitude and a strong willingness to learn and grow are key attributes of a successful candidate. Exceptional tact and diplomacy and the ability to be flexible and adaptive to changing priorities at times is essential to success.

Education and Qualifications

  • College Diploma in Office Administration, plus six (6) to twelve (12) months of related work experience; or an equivalent combination of education, training and experience.

Skills and Abilities

  • Must be resourceful, an effective problem solver, and highly organized, with a focus on providing professional and efficient customer service.
  • The ability to multitask and manage administrative support among six departments, and as part of a team of administrative support staff.
  • Deal tactfully and diplomatically with difficult people in confrontational situations at times.

Additional Details

This position is represented by CUPE Local 3690 and offers an annual salary of $42,060.20 – $64,719.20 ; along with a competitive benefits package complete with extended health and dental benefits, and enrollment in OMERS (Ontario Municipal Employees Retirement System) pension plan.

Candidates are invited to submit a resume in confidence to hr@sarnia.ca indicating “2022-56 – Administrative Assistant, Community Services. Please note this posting will remain active until the position has been filled.  We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

The health, safety and well-being of City of Sarnia employees is paramount, and in response to the COVID-19 pandemic, additional measures have been implemented throughout the corporation to protect our employees and ensure their continued health and safety. On September 13, 2021, the City of Sarnia implemented a Mandatory Vaccination Policy, which states that new employees to the City are required to be fully vaccinated on their first day of employment.

The City of Sarnia is an inclusive and equitable Corporation that encourages applications from qualified individuals of all genders, persons with disabilities, members of visible minorities and Aboriginal persons. Appropriate accommodations will be provided upon request throughout the hiring process as required by the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Information received relating to accommodation and diversity will be addressed confidentially.

Personal information is being collected under the authority of the Municipal Freedom of Information and Privacy Act and will be used for employment assessment purposes only.