Pre-application discussions are widely acknowledged as being beneficial to the development process; as they ensure both developers and City staff understand the requirements that exist in bringing forward a particular development proposal. Pre-Application Consultation allows City staff to determine the specific reports, studies and information that is required to be submitted together with the application form as part of a complete application package.

Pre-application Consultation is mandatory* for:

  • Official Plan Amendments
  • Zoning By-Law Amendments
  • Plans of Subdivision applications
  • Plan of Condominium applications
  • Site Plan Control applications

The process can also be used to facilitate other applications such as:

  • Committee of Adjustment applications (consent, minor variance, signage or part lot control)
  • Building Permits.

*The Pre-Application Consultation may be waived where it has been determined by staff that the nature of the application does not require pre-consultation. If the requirement for consultation is waived, the General Manager or their delegate will issue a Record of Pre-Consultation, which may scope or waive the reports, studies, plans required to constitute a complete application.

Fee Rate: As of 2024, a Pre-Application Consultation costs $322.50.

Pre-Application Consultation Scheduling

Pre-Application Consultation requests including both a completed form and payment are accepted and reviewed by Staff every two weeks, as per the schedule below. Once accepted, the completed report will be issued to the applicant via email on or before the issuance date as per the schedule below.

2024 Pre-Consultation Schedule

Application Intake Deadline Pre-Consultation Report issued by
December 18, 2023 January 12, 2024
January 8, 2024 January 26, 2024
January 22, 2024 February 9, 2024
February 5, 2024 February 23, 2024
February 19, 2024 March 8, 2024
March 4, 2024 March 22, 2024
March 18, 2024 April 5, 2024
April 1, 2024 April 19, 2024
April 15, 2024 May 3, 2024
April 29, 2024 May 17, 2024
May 13, 2024 May 31, 2024
May 27, 2024 June 14, 2024
June 10, 2024 June 28, 2024
June 24, 2024 July 12, 2024
July 8, 2024 July 26, 2024
July 22, 2024 August 9, 2024
August 5, 2024 August 23, 2024
August 19, 2024 September 6, 2024
September 2, 2024 September 20, 2024
September 16, 2024 October 4, 2024
September 30, 2024 October 18, 2024
October 14, 2024 November 1, 2024
October 28, 2024 November 15, 2024
November 11, 2024 November 29, 2024
November 25, 2024 December 13, 2024

To Request a Pre-Application Consultation

Step 1:
Review the following two drop-down lists for details on the pre-application consultation process and site plan requirements.

Details on the Pre-Application Consultation Process

Why do a Pre-application Consultation?
Prior to submitting an application for an Official Plan Amendment or Zoning By-Law Amendment, Plan of Subdivision, Plan of Condominium or Site Plan application a proponent is required to consult with relevant City staff. In addition, staff welcomes the opportunity to consider other pre-application proposals. Pre-application consultation with staff will improve the efficiency of the regulatory process.

It is important to realize that effective pre-application consultation will only be achieved where there is commitment from both staff and the proponent.

The City
The City seeks to provide a consistent and fair approach to pre-application consultations in relation to all forms of planning proposals. It will furthermore commit to the following elements in providing pre-application advice for both mandatory and non-mandatory consultation:

  • Provide a named point of contact who will lead on the pre-application consultation.
  • Seek to identify key issues or constraints relevant to the proposal.
  • Undertake a review of relevant planning history related to the site.
  • Provide advice on groups or organizations that the proponent may wish to consult with as part of the pre-application consultation.
  • Ensure that negotiations and discussions involve the right staff and a coordinated view is provided.
  • Identify any information, studies or reports that will be required for the planning application.
  • Provide a written response to the pre-application query in a timely manner.
  • Where requested, provide guidance on the determination process including a guide to the timescales within which an application will be determined.

The Proponent
The proponent will be expected to provide all relevant information requested on the application form to the City when undertaking a pre-application consultation. The process will not commence until the City has received all the required information. The proponents may submit any additional information to the City that they feel would assist staff in reviewing the merits of any proposal. (e.g. photos, building layouts, elevations etc.)

Advice without Prejudice
It is to be appreciated that pre-application advice is given without prejudice and given on the basis of the information provided by the proponent. The advice given cannot provide an undertaking that planning permission will be granted. This is because pre-application advice is given prior to carrying out of full formal consultations and is staff’s opinion only, and so cannot constitute a formal response or decision from Council.

Feedback and Advice
Should you require further advice on submitting a pre-application consultation request or wish to provide any feedback on the process or service provided, please email us at

Site Plan Requirements

Format: PDF, to scale (metric)

  • North arrow
  • Property lines with dimensions
  • Location and dimension of all existing and proposed buildings and structures
  • Setbacks from lot lines to existing and proposed buildings
  • Location of off-street parking and loading areas and setbacks of such areas from property lines
  • Width of driveways and aisle accessing parking stalls and loading areas
  • Location of outdoor containers for the storage of garbage, and other waste or recyclable materials
  • Location of all existing and proposed sidewalks and pedestrian facilities, including connections to public sidewalks
  • New and/or closed driveway entrances

Step 2:
Complete a Pre-Application Consultation Request Form. This can be completed digitally, or on paper. The form can be accessed at the link above, or in person at Community Services on the 3rd floor of City Hall.

Please refer to the Site Plan Requirements drop-down list when creating your site plan.

Step 3:
Submit your form. This can be done:

  • Online:  Submit your application via the portal.
  • In Person: At Community Services on the 3rd floor of City Hall.
  • Mail or Courier: To “City Hall: Attention Planning Department”

Step 4:
Pay the application fee. Payment can be made:

  • Online: By credit card using the Payment Platform below.
  • In Person: By cheque, credit or debit card, at Community Services on the 3rd floor of City Hall.
  • Mail or Courier: By cheque made out to City of Sarnia. Mailed to “City Hall: Attention Planning Department”
  • Phone: By credit card. 519-332-0330 ext. 3301

Pre-Application Consultation Request Payment Platform

Use this link to pay for your Pre-Application Consultation Request once you have completed the application form.

Access Payment Platform