Recreation facility rentals are processed through the Recreation & Leisure Services Department and include a number of facilities within the City of Sarnia. Most facility rentals can be made online using the Xplor portal.

Review the information below on the rental policies and requirements, rentable facility details, how to view availability, and how to submit a rental request.

Facility Rental Process

Please follow the steps below to book a facility.

Contact us directly if you are experiencing difficulties viewing information or using Xplor.

1: Review Rental Policies and Requirements

Liability Insurance Requirements

All renters must obtain general liability insurance; they can either opt-in to the City’s User Group Program or get their own Liability Insurance Policy with a reputable company of their choice.

If you choose to get your own liability insurance, you must submit a Certificate of Insurance (COI) that:

  • must be in an amount of not less than two million dollars ($2,000,000) covering each date/activity within the rental permit;
  • must be placed with a reputable insurer which is licensed to carry on business in Ontario and which is acceptable to the City;
  • must include “The Corporation of the City of Sarnia” and its representatives and employees as an “additionally insured”;
  • must include bodily injury, property damage, and personal liability coverage;
  • must contain a separation of insureds and cross-liability clause;
  • and must provide that it will not be cancelled or materially altered without at least sixty (60) days prior written notice to the City delivered to the Community Services Division.

All licensed rentals (alcohol) and youth skill/development ice rentals must provide their own Certificate of Insurance (COI) and are not able to opt-in to the User Group Program.

*User Group Program fees are not determined by the City and are outlined and provided to the City by the insurance company. Fees vary based on activity. Please contact if you have any questions.

Licensed (Alcohol) Rental Requirements

Licensed rentals are those that have alcohol present and are allowed in specific facilities only.

If you’d like to have alcohol at your event, you must obtain a Special Occasion Permit (SOP) from the Alcohol and Gaming Commissions of Ontario (AGCO), which can be done online through the AGCO website. Only obtain an SOP after you’ve received your tentative rental contract.

The City does not govern over SOPs, and any questions regarding the process or requirements should be directed to the AGCO.

Once you receive your SOP, it must be submitted to Community Services no later than 2 weeks before your rental. If not, the rental can move forward, but can not have alcohol at the facility. No reimbursement for licensed fees will be provided.

Submit your SOP via email to

Paying for a Contract

How to Pay: If you are booking a facility rental through the Xplor portal, payment will be required at the time of booking. If you are booking a facility rental through Parks & Recreation by phone, email, or in-person, payment instructions will be provided once your rental contract has been created.

Payment Due Dates: Payment is due at the time of booking.

Failure to Pay: All payments must be made when due. Rental contracts will be cancelled if payment is not made with cancellation fees or interest being charged.

New booking requests will not be considered until all outstanding balances are paid in full.

Overdue accounts shall be subject to monthly interest as per the Fees
for Service By-law and forwarded to a Collections Agency.

Refund and Cancellation Policy

Please review our Refund and Cancellation Policy in full before proceeding with any rentals.

Transferring or Moving Rentals: Transfers to another location, date, or time are allowed, but will be dependent on the availability of facilities and staff resources. Additional fees may apply.

The City has the right to transfer a rental due to necessary circumstances. In this case, no additional fees will be charged.

Cancellations and Refunds: Once a rental contract has been issued, it is in a tentative status but remains a valid contract. An administrative fee will apply to all refunds. Below cancellation timelines apply:

Received more than 14 days before the rental date – full refund or account credit, less the administrative fee.

Received less than 14 days before the rental date – account credit for the full amount, less the administrative fee.

Received same-day or afterwards – no credit or refund will be issued.

*Ice and Sports Field cancellations are subject to a 30-day cancellation policy for a refund.

After reviewing the Refund and Cancellation Policy, you can send your request to Please include your contract number, name of reservation holder, and details you are requesting to change.

2: Facility Information

Review the facility types below. You can click the facility type name to view more information.

Each page includes information on the facility, location, amenities, capacity limits, and more.

Arenas and IceBookings can be made up to August 31, 2024
Rooms and HallsBookings can be made up to 45 days, to the hour, before the desired date and time of your rental
Picnic SpacesBookings can be made up to 45 days, to the hour, before the desired date and time of your rental. Season runs May 18-October 12, 2024
Specialty FacilitiesBookings can be made up to 45 days, to the hour, before the desired date and time of your rental. Season runs May 18-October 12, 2024
Sports Field & Multi-Use CourtsSeason starts April 1 (Norm Perry Turf) and April 15 (all others)

3: Check Availability and Submit a Rental Request

You can access our online booking portal via the link below to check availability and submit a rental request.

Please note booking of sports fields, multi-use courts, and ice more than 24 hours in advance is not currently available via the Xplor portal. Please email if you wish to book ice more than 24 hours in advance, a sports field, or ball diamond.

View and Book Facilities

View facility availability and submit a rental request online.

Click Here

Help With Online Booking

Need some help with using our online recreation portal, Xplor? Access how-to videos and FAQs via our support page.

Access Support